Hotel Administrator Resources
Promote Hotel Employee Rate In-House
Make sure every eligible team member knows about their hotel employee travel benefit. Download ready-to-use materials, share digital messages, display the Program throughout heart-of-house areas and order HER-branded materials online.
Download, Print & Share
Program Materials
Use the QR-coded employee flyer for enrollment, the AHLA flyer for participating AHLA properties, and Program Notes as a quick reference for hotel administrators.
Print a flyer or distribute it through your employee communication channels.
Employees scan the QR code and complete the secure registration form.
The hotel administrator reviews and approves each eligible employee.
Administrator Reference
Program Notes
Keep this one-page guide in the HR office. It summarizes onboarding, eligibility, employee removal, travel policies and administrator links.
Reach Every Employee
Digital Promotion Toolkit
Repeat the message across the channels your employees already use. Combine a printed QR flyer with email, your HR portal, team messaging and heart-of-house screens.
Email & Newsletter
Employee Announcement
Introduce the benefit to all eligible employees, then repeat the message before peak vacation-planning periods.
View Suggested Copy
Hotel Employee Rate gives eligible hotel employees access to exclusive rates at participating hotels around the world, with savings of 40% or more. You may also invite up to ten friends and family members to access Friends & Family rates. Scan the registration QR code on the attached flyer to request access.
WhatsApp · Teams · Slack
Team Message
Share a concise reminder in your staff group, department channel or employee app and attach the QR flyer.
View Suggested Copy
Digital Screens
Heart-of-House Screen
Use a landscape slide on staff cafeteria screens, HR monitors, employee entrances and pre-shift displays.
HR Portal & Onboarding
New-Hire Benefit Tile
Add Hotel Employee Rate to the employee benefits page, welcome presentation, onboarding checklist and recruitment materials.
Small-Format Print
QR Counter Card
Display a compact QR card at the HR desk, employee entrance, staff cafeteria cashier or training room.
New-Hire Packs
Wallet & Onboarding Card
Include a small benefit card in each new employee welcome pack, benefits folder or first-payday envelope.
Print Locally or Order Online
HER-Branded Materials
Every product option below includes the official HER logo. Download it first, then select Customize Online to upload the HER artwork and add your hotel logo alongside it as a co-brand.
Official Logo Files
Use the full-color logo on white or light backgrounds and the white logo on dark blue or photographic backgrounds. Keep clear space around the mark and do not stretch, recolor or rearrange it.
Official HERartwork
Noticeboards & Staff Areas
Flyers & Posters
Print A4, US Letter or larger posters for employee entrances, locker rooms, cafeterias and HR noticeboards.
Official HERartwork
HR Desks & Cafeterias
Table Tents & Counter Signs
Turn the employee flyer or QR card into a tabletop display for high-traffic heart-of-house locations.
Official HERartwork
Doors, Lockers & Windows
Logo Stickers & Decals
Use removable HER logo or QR decals where employees enter, clock in, store uniforms or take breaks.
Official HERartwork
Orientation & Staff Events
Retractable Banners
Create a reusable branded display for new-hire orientation, career fairs, benefits days and employee celebrations.
Official HERartwork
Everyday Visibility
Lanyards & Badge Reels
Add the HER logo or web address to lanyards and badge reels for HR teams, benefit ambassadors and launch events.
Official HERartwork
Employee Appreciation
Travel-Themed Giveaways
Brand luggage tags, tote bags, water bottles, notebooks or travel mugs for enrollment drives and recognition events.
Keep the official HER logo visible on every item; your property, collection or association logo may be added alongside it as a co-brand. Online suppliers are independent third parties and are not affiliated with Hotel Employee Rate. Product selection, pricing, delivery, taxes and geographic availability are determined by each supplier. Participating hotels may use official HER artwork solely to promote the Program to eligible employees unless otherwise approved in writing.
Make the Benefit Visible
In-House Placement Guide
One poster is easy to miss. Use a simple mix of printed, digital and manager-led reminders so employees see the benefit more than once.
Employee Entrance & Time Clock
Use a large QR poster where most employees pass at the start and end of every shift.
Staff Cafeteria & Break Room
Combine a noticeboard poster with table tents or a counter card for close-up scanning.
Locker Rooms & Uniform Areas
Use smaller posters or removable decals at eye level without interfering with required notices.
HR Office & New-Hire Orientation
Add the benefit to welcome packs, recruitment presentations, onboarding checklists and HR desk displays.
Employee App, Intranet & Email
Post the registration link and attach the flyer so off-site and overnight employees receive the same message.
Pre-Shift Meetings & Staff Events
Ask department leaders to mention the benefit and display the QR code during benefit days and appreciation events.
For Hotels, Collections & Associations
Need a Co-Branded Promotion Kit?
We can help adapt selected collateral with your hotel, collection or association logo and advise on the most effective mix of printed and digital materials for your team.