For Hotels
How To Join
Enroll your hotel in the program, configure your participation and add the eligible employees you want to receive the travel benefit.
Hotel Participation Comes First
The program is for eligible employees of participating hotels. Employee registration is a request for access; the hotel must be enrolled and its Hotel Administrator must approve eligibility.
Your hotel manages two parts of participation: its room inventory, where required, and the employees it authorizes to use the benefit.
Four Steps To Join
Your Hotel’s Enrollment Roadmap
Hotel participation is established before employee access is approved.
- 1. Choose And EnrollSelect your participation option and nominate a Hotel Administrator.
- 2. Configure DeliverySet up the connection or Extranet workflow required for your option.
- 3. Prepare AvailabilityFor room-contribution options, configure the agreed rooms, rates and dates.
- 4. Approve EmployeesHR or the administrator adds eligible employees and enables access.
Join The Program
Your hotel joins first. Choose the participation option that fits your inventory strategy and employee-benefit needs.
- Select Static Rates, Dynamic Rates, Program Plus or a private branded program.
- For room-contribution options, agree the participating room types and employee rates.
- Appoint a Hotel Administrator to manage employee eligibility and access.
Set Up Your Connection
Configure the booking workflow for your selected program.
- Dynamic Rates require direct connectivity. Confirm your supported channel manager or PMS integration.
- Map the agreed room types and rate plans, then validate the reservation flow.
- For non-connected participation, use the program Extranet and email booking workflow.
Manage Your Inventory
Make employee-rate rooms available on the dates you choose, within your program’s participation rules.
- Manage availability and stop sales through your connected system or the Extranet.
- Monitor high-demand dates and your applicable stop-sale allowance.
- Program Plus requires no inventory contribution.
Add Eligible Employees
Once your hotel is enrolled, the Hotel Administrator adds or approves eligible employees.
- Onboard employees through the Extranet or share QR-code registration flyers.
- Review employee registration requests and approve eligible team members.
- Employees receive credentials after approval; remove access when employment ends.
Turn Hotel Participation Into An Employee Benefit
From Hotel Approval To Your Team’s First Stay
Employee registration is a request for access, subject to your hotel’s approval.
- Hotel Participation ConfirmedYour nominated administrator takes responsibility for employee access.
- Employees Added Or InvitedEnroll eligible employees or review their registration requests.
- Approved Members Receive AccessEmployees use their own credentials to book available offers.
Program Plus does not require an inventory contribution. Setup requirements depend on the option your hotel selects.
After your hotel’s participation is confirmed, introduce the benefit to your team. HR or your nominated Hotel Administrator maintains the employee list, approves requests and removes employees who leave. Eligible employees can then book through the password-protected platform without additional paper authorization forms.
Ready To Enroll Your Hotel?
Start your hotel’s participation or arrange a conversation about the right program for your organization.